The ultimate Airbnb maintenance checklist and schedule

Broken down into weekly and monthly tasks, our comprehensive maintenance schedule and checklist will ensure your property is clean and safe all year round.
Hosting Advice
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May 21, 2024
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The ultimate Airbnb maintenance checklist and schedule

Maintaining a well-kept Airbnb property is essential for providing an exceptional guest experience and securing positive reviews. 

In fact, Airbnb guests rated cleanliness as the number one most important factor when rebooking or leaving a review. 

As a property manager, it’s vital to have a comprehensive checklist of everything you need to do throughout the year—and we’re here to deliver just that

Our maintenance checklist and schedule will guide you through the necessary tasks to ensure your rental remains in top condition, maximizing guest satisfaction and protecting your investment. From routine inspections to seasonal upkeep, we’ve got you covered below. 

Recurring Airbnb maintenance tasks by week/month

Maintaining your Airbnb property efficiently should involve a checklist of recurring tasks that help ensure a seamless, clean, and safe experience for your guests. 

Here’s an example of weekly and monthly tasks to keep your property in top condition:

Weekly tasks

  1. Inspect under sinks and around toilets for water leaks
    • Prevent water damage and mold growth, which can lead to costly repairs and even downtime.
  2. Wash and examine windows and screens for any damage
    • Minimize the possibility of drafts, dust, and allergens by ensuring windows and screens are clean and intact.
  3. Verify that all door and window locks are working correctly
    • Regularly check traditional locks for functionality and replace batteries in smart locks as needed to ensure guest safety.
  4. Review furniture for any signs of damage or instability
    • Reduce wear and tear and improve the guest experience by maintaining sturdy and damage-free furniture.
  5. Search for any evidence of smoking in prohibited areas
    • Keep an eye out for any signs of smoking in restricted areas to maintain a smoke-free environment.
  6. Confirm that fire extinguishers are accessible and fully operational
    • Ensure fire safety by checking that all fire extinguishers are easy to reach and in working order.
  7. Look for indications of pest presence and notify maintenance if found
    • Regularly check for pests and arrange for pest control if necessary to maintain a clean and comfortable space.
  8. Clean and tidy the entrance and walkways
    • Make a great first impression by keeping the entrance and walkways clean and inviting.
  9. Tidy up and set outdoor furniture properly
    • Arrange outdoor furniture neatly and check for any damage to enhance the outdoor experience.
  10. Clean and maintain the grill and barbecue spaces
    • Regularly clean grill and barbecue areas to keep them ready for use and prolong their lifespan.
  11. Test remote controls to ensure they work and replace batteries as necessary
    • Confirm all remote controls are functional and replace batteries to enhance guest convenience.
  12. Replace any faulty bulbs in outdoor lighting fixtures
    • Ensure all outdoor areas are well-lit by replacing any burnt-out bulbs.
  13. Clear out gutters of leaves and other debris
    • Prevent water damage and ensure proper drainage by keeping gutters free of blockages.
  14. Clean and rinse decks and patios
    • Maintain the appearance and safety of decks and patios by giving them a thorough clean.
  15. Ensure the pool area is clean and safe
    • Regularly clean the pool and check safety measures to provide a pleasant and secure environment for guests.

Spring maintenance checklist

March tasks

  • Deep clean property to refresh for high season.
  • Inspect roofing and exterior paint for damages.
  • Prepare garden and outdoor areas for spring.
  • Service air conditioning units before the warm season.

April tasks

  • Clean gutters and downspouts.
  • Check irrigation and outdoor water systems.
  • Begin landscaping and lawn care routines.
  • Inspect decks and patios for safety hazards.

May tasks

  • Update all safety and monitoring equipment like smoke and carbon monoxide detectors, and noise monitors.
  • Prepare the property for pest control measures.
  • Check for water leaks in bathrooms and kitchens.
  • Perform a thorough check of all electrical systems.

💡Minut monitors noise and occupancy, temperature and humidity, and detects cigarette smoke in a single device. With a battery life of up to 12 months and a plug-in option, you can take Minut off your weekly & monthly checklists. 

Summer maintenance checklist

June tasks

  • Inspect and clean the pool area, if applicable.
  • Ensure air conditioning units are functioning.
  • Trim trees and shrubbery to mitigate fire risks.
  • Inspect and repair outdoor furniture.

July tasks

  • Perform property safety checks focusing on locks, alarms, and security lighting.
  • Clean BBQ grills and outdoor cooking areas.
  • Check and maintain all guest amenities, such as gym equipment or bicycles.

August tasks

  • Conduct mid-season deep cleaning.
  • Verify the operation of all appliances.
  • Service any recreational equipment available to guests.

Fall maintenance checklist

September tasks

  • Prepare heating systems for the fall.
  • Seal any openings to prevent pests as the weather cools.

October tasks

  • Winterize the garden and outdoor areas.
  • Check window and door seals to improve energy efficiency.
  • Check smoke and carbon monoxide detectors.
  • Inspect and clean chimneys and vents.

November tasks

  • Perform end-of-year property review and necessary repairs.
  • Ensure all heating systems are operational before the cold weather.
  • Check and repair any interior decorations and furniture as needed.

Winter maintenance checklist

December tasks

  • Perform end-of-year appliance checks
  • Inspect heating systems
  • Check all lighting fixtures for proper function

January tasks

  • Inspect pipes for insulation
  • Check for drafts and leaks around windows and doors
  • Deep-clean the entire property

February tasks

  • Service the fireplace and heating units
  • Examine property for ice damming on the roof
  • Replace HVAC filters

How to minimize your Airbnb maintenance costs

Effective maintenance management is key to reducing costs and ensuring a smooth operation of your Airbnb properties. Leveraging automation and smart solutions can help you stay ahead of potential issues and keep expenses in check.

Prioritize preventative maintenance

Regular inspections and timely repairs are crucial in preventing larger, more expensive problems. By addressing minor issues early, you can avoid costly repairs down the line. 

For example, inspecting and maintaining your HVAC system regularly can prevent a complete system breakdown, which would be far more expensive to repair or replace. 

You can even go one step further, by integrating your HVAC system with a device like Minut, that enables you to monitor the temperature and humidity of your property, so you’ll be the first to know when something’s wrong, no matter where you are.

Optimize inventory management

Using solutions like Turno and Breezeway will help streamline your inventory management, ensuring you always have the necessary spare parts and cleaning supplies on hand. 

These platforms offer specialized features that help you track and manage inventory items vital for maintenance. Having a proactive approach not only keeps your property well-maintained but also reduces last-minute purchases and emergency orders, further cutting down costs.

Automate monitoring and guest communication

Automation solutions like Minut can be invaluable for both cost management and peace of mind. Minut's noise monitoring capabilities give you visibility across your Airbnb portfolio, alerting you to potential issues such as excessive noise that could lead to property damage or neighbor complaints. 

Additionally, Minut can automate messages to guests when an issue is detected, helping to resolve problems quickly and efficiently with minimal involvement from you.

Use our checklist to optimize your Airbnb maintenance schedule

Effective maintenance management is essential for running a successful Airbnb. Use our checklist above to ensure you’re prioritizing preventative maintenance and optimizing inventory management. Don’t forget, you can also invest in solutions like Minut to help support you in streamlining these processes, ensuring your properties remain in top condition with minimal effort. 

Minut monitors, automates and streamlines property management for over 50,000 property managers around the world. Book a demo to learn more—we’d love to discuss how we can help you.